316 lines
No EOL
9.4 KiB
WebVTT
316 lines
No EOL
9.4 KiB
WebVTT
WEBVTT
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Hello everyone!
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I'm Eliza Kragh,
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and today I'm joined by Mark Apodaca, a parliamentary procedure expert.
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Today we're discussing an essential topic regarding reprimands.
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Mark, could you explain how a member properly reprimands a board member?
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Robert's Rules contains three chapters on disciplinary procedures.
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It's important to note that discipline and reprimand are two distinct concepts.
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00:00:58.380 --> 00:01:05.250
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We must first consider the reason for the reprimand.
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00:01:06.120 --> 00:01:17.290
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The organization's bylaws should address how to handle such situations.
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00:01:19.630 --> 00:01:26.670
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Policy procedures should also provide guidance on this matter.
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00:01:30.010 --> 00:01:37.210
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Typically, reprimands are handled within the board itself.
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00:01:39.720 --> 00:01:51.130
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After the conference concludes, newly elected officers begin their terms.
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00:01:51.160 --> 00:01:56.200
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Most state organizations operate with two-year officer terms.
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00:01:56.900 --> 00:02:01.810
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The board assumes primary responsibility for organizational governance.
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00:02:03.240 --> 00:02:13.450
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Members may communicate concerns to the board through email or direct approach.
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00:02:13.450 --> 00:02:17.820
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However, the board must take appropriate action.
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00:02:19.760 --> 00:02:30.930
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If specific procedures aren't outlined in the bylaws or policy manual,
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00:02:32.570 --> 00:02:41.410
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the organization's objectives become the guiding principles.
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00:02:43.080 --> 00:03:07.570
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When a board member violates these objectives, the governance committee addresses the issue.
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00:03:07.970 --> 00:03:14.840
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The governance committee meets with the board member to seek resolution.
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00:03:16.750 --> 00:03:38.340
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If the president determines no violation occurred, but the board disagrees, they may challenge this decision.
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00:03:39.270 --> 00:03:55.350
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The board can inform the president of clear violations of organizational objectives.
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00:03:58.050 --> 00:04:09.870
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The president must then decide whether to agree or disagree with these concerns.
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00:04:10.400 --> 00:04:19.640
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Members may challenge the president's ruling by declaring it "out of order."
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If the president dismisses this concern despite evidence of an objective violation,
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members can motion to appeal the president's decision, requiring a second to proceed.
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Members may request the president's explanation for the ruling.
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The president must provide their reasoning.
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Members may present opposing viewpoints if they disagree with the president's decision.
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The membership can vote to override the president's decision.
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For serious violations of organizational objectives, the board may issue a reprimand.
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The board maintains authority during their two-year term to operate the organization.
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This concludes the reprimand procedure.
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00:05:57.170 --> 00:06:05.580
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You've explained how the board can reprimand a board member.
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00:06:05.820 --> 00:06:10.350
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What rights do individual members have in this process?
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Evidence must be gathered to support any violation claims.
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Documentation such as emails can serve as evidence of violations.
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Without evidence, there is no basis for disciplinary action.
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Hearsay evidence cannot justify reprimands, as this may lead to further complications.
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Documented proof makes the violation actionable.
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The board should develop comprehensive guidance and policies.
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These should outline procedures for handling violations and implementing reprimands.
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Due process procedures must be clearly defined.
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Without established due process, reprimands cannot be properly executed.
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This leads to ongoing organizational challenges.
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Clear guidance for due process is essential.
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When serious violations occur, these guidelines provide a framework for action.
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Many organizations lack proper due process procedures in their policies.
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Some boards have issued reprimands without sufficient justification.
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For organizational efficiency, establish clear due process guidelines for reprimands.
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This prevents unnecessary complications and delays.
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Members should review bylaws for existing due process procedures.
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Should these be absent, amendments can be proposed at annual meetings.
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I recommend adding these to policy procedure guidance.
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00:08:53.880 --> 00:08:55.250
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They shouldn't be in the bylaws.
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Bylaws explain the structure of the organization,
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how it's established and operated.
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Policy procedures explain how to handle emerging issues.
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These policies guide the board in resolving issues.
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Without policy guidelines, issue resolution becomes challenging.
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Organizations with strong policies successfully resolve issues through established guidance.
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Publishing policies on the organization's website increases member accessibility.
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During their term, the board maintains authority over reprimand processes.
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Members need access to both bylaws and procedures to understand their rights.
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Both documents are essential for organizational function.
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New members should receive copies of bylaws for review.
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00:10:54.000 --> 00:10:57.000
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Bylaws explain organizational structure.
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Policy manuals detail procedures for organizational operations.
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Additionally...
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Many bylaws I've reviewed lack a code of conduct.
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These should address conflicts of interest, confidentiality, and bylaw violations.
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Many bylaws omit these elements.
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This creates potential organizational challenges.
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A code of conduct is essential in organizational bylaws.
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Policy procedures should expand on these guidelines.
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00:12:08.340 --> 00:12:11.880
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This prevents complications and delays.
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00:12:14.720 --> 00:12:18.150
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Education is indeed the key.
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00:12:18.150 --> 00:12:26.430
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Understanding parliamentary procedures benefits both board and members.
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00:12:26.430 --> 00:12:29.000
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Do you recommend this specific book?
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00:12:29.770 --> 00:12:31.930
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[Shows Robert's Rules of Order Newly Revised In Brief]
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00:12:31.930 --> 00:12:37.040
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This book provides a concise overview of Robert's Rules of Order.
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It's an excellent resource.
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00:12:40.410 --> 00:12:56.460
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For deeper understanding, consult Robert's Rules of Order Newly Revised, 12th Edition.
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The brief version references specific sections in the complete edition.
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It's valuable for learning basic parliamentary procedures.
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It's designed for clear understanding and implementation.
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00:13:20.620 --> 00:13:28.860
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I encourage organization members to start with this book.
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00:13:29.430 --> 00:13:34.000
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Apply this knowledge during annual meetings.
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00:13:35.930 --> 00:13:51.550
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Familiarize yourself with state nonprofit statutes regarding annual meetings.
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00:13:52.880 --> 00:14:07.230
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Understanding parliamentary procedure prepares members for effective participation.
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00:14:08.060 --> 00:14:09.770
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This enhances meeting efficiency.
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00:14:11.270 --> 00:14:14.340
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I recommend purchasing this version.
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Education enables collective growth.
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Together we can advance the Deaf community.
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As a Professional Registered Parliamentarian, I complete annual continuing education.
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00:14:43.970 --> 00:14:50.710
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Our training workshops span multiple days.
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Ongoing education is required.
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00:14:55.080 --> 00:15:01.120
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We must understand various perspectives.
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I've had excellent instructors.
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Many are certified parliamentary procedure educators.
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00:15:10.860 --> 00:15:28.950
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I regularly attend NAP conferences and leadership training sessions.
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Topics include bylaws and disciplinary procedures.
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00:15:37.920 --> 00:15:46.160
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Thank you for explaining due process for all members.
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I recommend purchasing this helpful guide.
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00:15:53.300 --> 00:15:55.070
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Thank you, Mark! |