WEBVTT 00:00:00.880 --> 00:00:02.190 Hello everyone! 00:00:02.190 --> 00:00:06.260 I'm Eliza Kragh, 00:00:06.320 --> 00:00:13.960 and today I'm joined by Mark Apodaca, a parliamentary procedure expert. 00:00:14.130 --> 00:00:24.240 Today we're discussing an essential topic regarding reprimands. 00:00:24.670 --> 00:00:32.880 Mark, could you explain how a member properly reprimands a board member? 00:00:37.190 --> 00:00:47.200 Robert's Rules contains three chapters on disciplinary procedures. 00:00:48.670 --> 00:00:56.670 It's important to note that discipline and reprimand are two distinct concepts. 00:00:58.380 --> 00:01:05.250 We must first consider the reason for the reprimand. 00:01:06.120 --> 00:01:17.290 The organization's bylaws should address how to handle such situations. 00:01:19.630 --> 00:01:26.670 Policy procedures should also provide guidance on this matter. 00:01:30.010 --> 00:01:37.210 Typically, reprimands are handled within the board itself. 00:01:39.720 --> 00:01:51.130 After the conference concludes, newly elected officers begin their terms. 00:01:51.160 --> 00:01:56.200 Most state organizations operate with two-year officer terms. 00:01:56.900 --> 00:02:01.810 The board assumes primary responsibility for organizational governance. 00:02:03.240 --> 00:02:13.450 Members may communicate concerns to the board through email or direct approach. 00:02:13.450 --> 00:02:17.820 However, the board must take appropriate action. 00:02:19.760 --> 00:02:30.930 If specific procedures aren't outlined in the bylaws or policy manual, 00:02:32.570 --> 00:02:41.410 the organization's objectives become the guiding principles. 00:02:43.080 --> 00:03:07.570 When a board member violates these objectives, the governance committee addresses the issue. 00:03:07.970 --> 00:03:14.840 The governance committee meets with the board member to seek resolution. 00:03:16.750 --> 00:03:38.340 If the president determines no violation occurred, but the board disagrees, they may challenge this decision. 00:03:39.270 --> 00:03:55.350 The board can inform the president of clear violations of organizational objectives. 00:03:58.050 --> 00:04:09.870 The president must then decide whether to agree or disagree with these concerns. 00:04:10.400 --> 00:04:19.640 Members may challenge the president's ruling by declaring it "out of order." 00:04:19.640 --> 00:04:31.890 If the president dismisses this concern despite evidence of an objective violation, 00:04:33.290 --> 00:04:50.610 members can motion to appeal the president's decision, requiring a second to proceed. 00:04:53.980 --> 00:04:58.420 Members may request the president's explanation for the ruling. 00:04:58.450 --> 00:05:02.320 The president must provide their reasoning. 00:05:02.320 --> 00:05:14.460 Members may present opposing viewpoints if they disagree with the president's decision. 00:05:16.230 --> 00:05:23.410 The membership can vote to override the president's decision. 00:05:23.410 --> 00:05:36.450 For serious violations of organizational objectives, the board may issue a reprimand. 00:05:36.450 --> 00:05:45.800 The board maintains authority during their two-year term to operate the organization. 00:05:45.800 --> 00:05:48.800 This concludes the reprimand procedure. 00:05:57.170 --> 00:06:05.580 You've explained how the board can reprimand a board member. 00:06:05.820 --> 00:06:10.350 What rights do individual members have in this process? 00:06:12.160 --> 00:06:16.390 Evidence must be gathered to support any violation claims. 00:06:16.390 --> 00:06:24.830 Documentation such as emails can serve as evidence of violations. 00:06:24.830 --> 00:06:30.340 Without evidence, there is no basis for disciplinary action. 00:06:32.180 --> 00:06:48.660 Hearsay evidence cannot justify reprimands, as this may lead to further complications. 00:06:50.490 --> 00:06:54.800 Documented proof makes the violation actionable. 00:06:54.800 --> 00:07:01.270 The board should develop comprehensive guidance and policies. 00:07:01.270 --> 00:07:11.950 These should outline procedures for handling violations and implementing reprimands. 00:07:12.080 --> 00:07:17.320 Due process procedures must be clearly defined. 00:07:18.560 --> 00:07:26.560 Without established due process, reprimands cannot be properly executed. 00:07:26.560 --> 00:07:29.130 This leads to ongoing organizational challenges. 00:07:29.430 --> 00:07:35.240 Clear guidance for due process is essential. 00:07:35.240 --> 00:07:44.410 When serious violations occur, these guidelines provide a framework for action. 00:07:44.450 --> 00:07:54.320 Many organizations lack proper due process procedures in their policies. 00:07:56.360 --> 00:08:04.270 Some boards have issued reprimands without sufficient justification. 00:08:05.370 --> 00:08:17.450 For organizational efficiency, establish clear due process guidelines for reprimands. 00:08:18.780 --> 00:08:22.820 This prevents unnecessary complications and delays. 00:08:25.560 --> 00:08:35.230 Members should review bylaws for existing due process procedures. 00:08:35.230 --> 00:08:42.810 Should these be absent, amendments can be proposed at annual meetings. 00:08:45.170 --> 00:08:52.250 I recommend adding these to policy procedure guidance. 00:08:53.880 --> 00:08:55.250 They shouldn't be in the bylaws. 00:08:55.250 --> 00:09:04.660 Bylaws explain the structure of the organization, 00:09:06.360 --> 00:09:10.270 how it's established and operated. 00:09:10.630 --> 00:09:21.210 Policy procedures explain how to handle emerging issues. 00:09:21.280 --> 00:09:24.680 These policies guide the board in resolving issues. 00:09:26.650 --> 00:09:34.560 Without policy guidelines, issue resolution becomes challenging. 00:09:37.160 --> 00:09:51.470 Organizations with strong policies successfully resolve issues through established guidance. 00:09:55.110 --> 00:10:07.320 Publishing policies on the organization's website increases member accessibility. 00:10:08.860 --> 00:10:17.870 During their term, the board maintains authority over reprimand processes. 00:10:20.100 --> 00:10:35.150 Members need access to both bylaws and procedures to understand their rights. 00:10:35.690 --> 00:10:41.020 Both documents are essential for organizational function. 00:10:41.020 --> 00:10:54.000 New members should receive copies of bylaws for review. 00:10:54.000 --> 00:10:57.000 Bylaws explain organizational structure. 00:10:57.000 --> 00:11:07.580 Policy manuals detail procedures for organizational operations. 00:11:09.590 --> 00:11:11.290 Additionally... 00:11:12.690 --> 00:11:24.430 Many bylaws I've reviewed lack a code of conduct. 00:11:26.400 --> 00:11:38.350 These should address conflicts of interest, confidentiality, and bylaw violations. 00:11:39.580 --> 00:11:41.750 Many bylaws omit these elements. 00:11:41.750 --> 00:11:49.090 This creates potential organizational challenges. 00:11:50.430 --> 00:12:00.940 A code of conduct is essential in organizational bylaws. 00:12:00.940 --> 00:12:05.440 Policy procedures should expand on these guidelines. 00:12:08.340 --> 00:12:11.880 This prevents complications and delays. 00:12:14.720 --> 00:12:18.150 Education is indeed the key. 00:12:18.150 --> 00:12:26.430 Understanding parliamentary procedures benefits both board and members. 00:12:26.430 --> 00:12:29.000 Do you recommend this specific book? 00:12:29.770 --> 00:12:31.930 [Shows Robert's Rules of Order Newly Revised In Brief] 00:12:31.930 --> 00:12:37.040 This book provides a concise overview of Robert's Rules of Order. 00:12:37.040 --> 00:12:38.880 It's an excellent resource. 00:12:40.410 --> 00:12:56.460 For deeper understanding, consult Robert's Rules of Order Newly Revised, 12th Edition. 00:12:56.460 --> 00:13:04.900 The brief version references specific sections in the complete edition. 00:13:05.770 --> 00:13:11.040 It's valuable for learning basic parliamentary procedures. 00:13:13.580 --> 00:13:18.550 It's designed for clear understanding and implementation. 00:13:20.620 --> 00:13:28.860 I encourage organization members to start with this book. 00:13:29.430 --> 00:13:34.000 Apply this knowledge during annual meetings. 00:13:35.930 --> 00:13:51.550 Familiarize yourself with state nonprofit statutes regarding annual meetings. 00:13:52.880 --> 00:14:07.230 Understanding parliamentary procedure prepares members for effective participation. 00:14:08.060 --> 00:14:09.770 This enhances meeting efficiency. 00:14:11.270 --> 00:14:14.340 I recommend purchasing this version. 00:14:15.770 --> 00:14:22.110 Education enables collective growth. 00:14:22.110 --> 00:14:25.680 Together we can advance the Deaf community. 00:14:27.180 --> 00:14:43.970 As a Professional Registered Parliamentarian, I complete annual continuing education. 00:14:43.970 --> 00:14:50.710 Our training workshops span multiple days. 00:14:52.640 --> 00:14:55.080 Ongoing education is required. 00:14:55.080 --> 00:15:01.120 We must understand various perspectives. 00:15:01.950 --> 00:15:04.150 I've had excellent instructors. 00:15:04.150 --> 00:15:09.890 Many are certified parliamentary procedure educators. 00:15:10.860 --> 00:15:28.950 I regularly attend NAP conferences and leadership training sessions. 00:15:28.950 --> 00:15:35.080 Topics include bylaws and disciplinary procedures. 00:15:37.920 --> 00:15:46.160 Thank you for explaining due process for all members. 00:15:48.200 --> 00:15:52.870 I recommend purchasing this helpful guide. 00:15:53.300 --> 00:15:55.070 Thank you, Mark!