Hello!
This is Eliza Kragh from Montana.
Today, I'm here with Mark Apodaca, who is an expert in parliamentary procedures.
He has been advising the National Association of the Deaf on proper parliamentary process during their meetings.
Now, we have a question for him.
For you specifically, this concerns the acceptance of minutes from meetings conducted by non-profit organizations.
What is the proper procedure for accepting meeting minutes?
When the president presents the minutes by asking the members if any corrections are needed?
If no corrections are necessary, then the minutes should be accepted as read.
That concludes this part of the process.
If, during the request for any necessary corrections, a member proposes a correction,
and no further corrections are needed,
then the minutes should be accepted with the corrections made.
That marks the end of this procedure.
It is not appropriate to propose a motion regarding the minutes since they as
records are deemed adopted because being approved is a prior action.
Proposing a motion would result in an unnecessary duplication of the acceptance of the minutes.
This would be procedurally incorrect.
Instead, simply invite members to propose any corrections that need to be made.
If no corrections are proposed, then the minutes should be accepted as they are presented.
If corrections are made, then the minutes should be accepted as amended.
This completes the steps for handling and filing the minutes.
Wow.
That was so straightforward.
Thank you, and we really appreciate your providing us with this clarification.
Thank you!
You're welcome.