WEBVTT

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Hello everyone!

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I'm Eliza Kragh,

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and today I'm joined by Mark Apodaca, a parliamentary procedure expert.

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Today we're discussing an essential topic regarding reprimands.

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Mark, could you explain how a member properly reprimands a board member?

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Robert's Rules contains three chapters on disciplinary procedures.

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It's important to note that discipline and reprimand are two distinct concepts.

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We must first consider the reason for the reprimand.

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The organization's bylaws should address how to handle such situations.

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Policy procedures should also provide guidance on this matter.

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Typically, reprimands are handled within the board itself.

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After the conference concludes, newly elected officers begin their terms.

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Most state organizations operate with two-year officer terms.

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The board assumes primary responsibility for organizational governance.

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Members may communicate concerns to the board through email or direct approach.

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However, the board must take appropriate action.

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If specific procedures aren't outlined in the bylaws or policy manual,

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the organization's objectives become the guiding principles.

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When a board member violates these objectives, the governance committee addresses the issue.

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The governance committee meets with the board member to seek resolution.

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If the president determines no violation occurred, but the board disagrees, they may challenge this decision.

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The board can inform the president of clear violations of organizational objectives.

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The president must then decide whether to agree or disagree with these concerns.

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Members may challenge the president's ruling by declaring it "out of order."

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If the president dismisses this concern despite evidence of an objective violation,

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members can motion to appeal the president's decision, requiring a second to proceed.

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Members may request the president's explanation for the ruling.

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The president must provide their reasoning.

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Members may present opposing viewpoints if they disagree with the president's decision.

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The membership can vote to override the president's decision.

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For serious violations of organizational objectives, the board may issue a reprimand.

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The board maintains authority during their two-year term to operate the organization.

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This concludes the reprimand procedure.

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You've explained how the board can reprimand a board member.

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What rights do individual members have in this process?

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Evidence must be gathered to support any violation claims.

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Documentation such as emails can serve as evidence of violations.

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Without evidence, there is no basis for disciplinary action.

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Hearsay evidence cannot justify reprimands, as this may lead to further complications.

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Documented proof makes the violation actionable.

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The board should develop comprehensive guidance and policies.

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These should outline procedures for handling violations and implementing reprimands.

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Due process procedures must be clearly defined.

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Without established due process, reprimands cannot be properly executed.

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This leads to ongoing organizational challenges.

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Clear guidance for due process is essential.

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When serious violations occur, these guidelines provide a framework for action.

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Many organizations lack proper due process procedures in their policies.

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Some boards have issued reprimands without sufficient justification.

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For organizational efficiency, establish clear due process guidelines for reprimands.

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This prevents unnecessary complications and delays.

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Members should review bylaws for existing due process procedures.

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Should these be absent, amendments can be proposed at annual meetings.

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I recommend adding these to policy procedure guidance.

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They shouldn't be in the bylaws.

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Bylaws explain the structure of the organization,

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how it's established and operated.

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Policy procedures explain how to handle emerging issues.

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These policies guide the board in resolving issues.

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Without policy guidelines, issue resolution becomes challenging.

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Organizations with strong policies successfully resolve issues through established guidance.

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Publishing policies on the organization's website increases member accessibility.

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During their term, the board maintains authority over reprimand processes.

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Members need access to both bylaws and procedures to understand their rights.

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Both documents are essential for organizational function.

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New members should receive copies of bylaws for review.

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Bylaws explain organizational structure.

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Policy manuals detail procedures for organizational operations.

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Additionally...

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Many bylaws I've reviewed lack a code of conduct.

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These should address conflicts of interest, confidentiality, and bylaw violations.

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Many bylaws omit these elements.

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This creates potential organizational challenges.

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A code of conduct is essential in organizational bylaws.

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Policy procedures should expand on these guidelines.

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This prevents complications and delays.

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Education is indeed the key.

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Understanding parliamentary procedures benefits both board and members.

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Do you recommend this specific book?

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[Shows Robert's Rules of Order Newly Revised In Brief]

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This book provides a concise overview of Robert's Rules of Order.

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It's an excellent resource.

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For deeper understanding, consult Robert's Rules of Order Newly Revised, 12th Edition.

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The brief version references specific sections in the complete edition.

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It's valuable for learning basic parliamentary procedures.

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It's designed for clear understanding and implementation.

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I encourage organization members to start with this book.

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Apply this knowledge during annual meetings.

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Familiarize yourself with state nonprofit statutes regarding annual meetings.

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Understanding parliamentary procedure prepares members for effective participation.

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This enhances meeting efficiency.

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I recommend purchasing this version.

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Education enables collective growth.

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Together we can advance the Deaf community.

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As a Professional Registered Parliamentarian, I complete annual continuing education.

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Our training workshops span multiple days.

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Ongoing education is required.

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We must understand various perspectives.

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I've had excellent instructors.

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Many are certified parliamentary procedure educators.

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I regularly attend NAP conferences and leadership training sessions.

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Topics include bylaws and disciplinary procedures.

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Thank you for explaining due process for all members.

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I recommend purchasing this helpful guide.

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Thank you, Mark!