WEBVTT

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Hello!

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This is Eliza Kragh from Montana.

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Today, I'm here with Mark Apodaca, who is an expert in parliamentary procedures.

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He has been advising the National Association of the Deaf on proper parliamentary process during their meetings.

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Now, we have a question for him.

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For you specifically, this concerns the acceptance of minutes from meetings conducted by non-profit organizations.

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What is the proper procedure for accepting meeting minutes?

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When the president presents the minutes by asking the members if any corrections are needed?

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If no corrections are necessary, then the minutes should be accepted as read.

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That concludes this part of the process.

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If, during the request for any necessary corrections, a member proposes a correction,

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and no further corrections are needed,

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then the minutes should be accepted with the corrections made.

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That marks the end of this procedure.

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It is not appropriate to propose a motion regarding the minutes since they as

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records are deemed adopted because being approved is a prior action.

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Proposing a motion would result in an unnecessary duplication of the acceptance of the minutes.

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This would be procedurally incorrect.

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Instead, simply invite members to propose any corrections that need to be made.

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If no corrections are proposed, then the minutes should be accepted as they are presented.

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If corrections are made, then the minutes should be accepted as amended.

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This completes the steps for handling and filing the minutes.

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Wow.

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That was so straightforward.

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Thank you, and we really appreciate your providing us with this clarification.

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Thank you!

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You're welcome.

